Competition Regulations

ORGANIZERS

Doctoral School of Riga Technical University (hereinafter – RTU) in cooperation with “Riga Technical University Development Fund”

AIMS OF THE COMPETITION

  • To introduce the public with research and scientific work of Master and Doctoral students of Latvian higher education institutions in an easily perceptible, interesting and engaging way.
  • To find out which Master and Doctoral students have the best speaking and presentation skills in Latvia.

PARTICIPANTS

Master and Doctoral students of Latvian higher education institutions and graduates who have completed their studies after January 1, 2017. Organizers or finalists from the previous «ResearchSlam» competitions cannot participate in the Competition.

TASK OF THE COMPETITION – PRESENTATION

1. The task of the competition is a presentation on a research project done by the participant (hereinafter – Presentation). It is limited in terms of time and format to enable participants to develop their presentation skills and to explain the essence of their work in a fluent and understandable way.

2. The Presentation must last a strictly limited time and have automatic slide transitions. Format of the Presentation:

  • Each participant is given 400 seconds (or 6’40 “) to present his or her research
  • The presentation should be made in 20 slides x 20 seconds (PechaKucha™) format;
  • Slides must transition automatically and the participant cannot control the slide transition speed during the Presentation.

3. Content of the Presentation must be linked to a research project the participant has developed or is involved in. In the presentation, it is advisable to reflect the novelty of the research, the results, and the possibilities of their further use in real life in an interesting and engaging way.

4. Presentation must be in Latvian or English.

5. Content of the Presentation must be developed in accordance with the LZP Code of Ethics for Scientists.

THE PROCESS OF THE COMPETITION

6.  The competition will take place from September 29, 2017 until March 14, 2018. The exact dates of the competition can be found in Appendix No.1. The competition consists of:

  • Application (registration of participants’ applications);
  • Pre-selection of participants;
  • Three selection rounds;
  • Online selection round (viewers’ voting);
  • Final round.

APPLYING FOR THE COMPETITION

7.  In order to apply for the Competition, the participant must submit an online application (sample can be found in Appendix No. 2) and a one-minute long video where he or she briefly introduces himself or herself and the research topic. The online application can be found on the competition website: www.researchslam.com  (hereinafter – Website)

8. The application period ends on 21st November 2017 (12:00 Latvian time). The organizers of the Competition reserve the rights to extend this deadline by 1 or 2 weeks.

EVALUATION OF THE APPLICATIONS AND PRE-SELECTION OF PARTICIPANTS

10 Before the pre-selection of participants, the submitted applications are checked against the following criteria:

  • The online application has been fully filled-out;
  • The content of the application complies with the aims of the competition and generally accepted ethical standards;
  • The application has been submitted within the set deadline;
  • The participant has submitted a photo;
  • The participant has submitted one minute long video.

10. In the cases when the application does not conform with the above-mentioned criteria, the organizers may request to complement the application within two days.

11. Those applications that conform with the criteria are further evaluated in the pre-selection. A team of organizers, with one or more independent experts, carries out the evaluation. In the pre-selection, the organizers evaluate the submitted Presentation topic and the participant’s motivation to participate in the competition, as well as the participants’ presentation skills based on the submitted video.

12. A maximum of 24 participants from all the applications are selected in the pre-selection (12 Master students and 12 Doctoral students). They are given the opportunity to participate in one of the three selection rounds.

13. Confirmation of participation in the selection round, each participant will be sent electronically to their e-mail address and published on the Website.

SELECTION ROUNDS

14.    There are a maximum of 8 participants in each selection round.

15.     When applying, the participant can choose the preferred date for their selection round. If all eight places are already filled-out, the organizers and the participant agree on a different date of the selection round.

16.      All participants are invited to attend a seminar to improve their presentation skills before the selection rounds begins.

17.  The program of each selection round is sent individually to the e-mail address of each participant at least one week before the selection round. It is also published on the Website.

18.  If participant misses his or her Presentation time, he or she may be disqualified from the Competition.

19.  The participant must send the organizers his or her Presentation materials no later than a day before the selection round. It is forbidden to change the Presentation topic right before the selection round.

20.  In the selection round, each participant is given 400 seconds to present their research in the manner defined in Paragraph 2 of these Regulations.

21.  After the Presentation, there is a 5 minutes long round of Q&A (questions and answers). Both the jury and the audience can ask the questions.

22.  Participants are judged by the jury and audience in every selection round. The audience expresses their opinion by voting for their favorite participant with a ballot paper, while the jury evaluates each Presentation according to pre-defined criteria. Both the audience and the jury rating gives 50% of the participant’s total score.

EVALUATION (JURY)

23. In the selection rounds, the participants are evaluated by the jury based on 4 different criteria. Each criterion is assigned a mark from one to five (one is the lowest mark and five is the highest mark).

Evaluation criteria:

  1. Contribution to science, innovation;
  2. Summary of the research project;
  3. Creativity, attractiveness;
  4. Quality of the Presentation and speaking skills.

24. The total mark given by the jury is calculated based on the following formula:

where V(1-4)  – the jury’s average mark for each criterion.

Maximum total mark is 25.

25. Based on the total mark, the participants are ranked from the 1st to 8th Each place receives points based on this ranking: 1st place – 11 points; 2nd place – 8 points; 3rd place – 6 points; 4th – 5 points; 5th – 4 points; 6th – 3 points; 7th- 2 points; 8th – 1 point

26. The jury for each selection round is comprised of:

  1. A previous «ResearchSlam» finalist;
  2. A representative of the Latvian Student Association and/or the Association of Latvian Young Scientists
  3. A representative of the creative industry/business environment;
  4. A high-school student;
  5. A representative from RTU.

27. The participants, audience and supporter are introduced with the jury members at the venue of each selection round.

VOTING (AUDIENCE)

28. The audience expresses their opinion by voting with a ballot paper for their favorite participants. One person can only vote for one participant.

29. The number of received audience votes (ballot papers) determines the opinion of the audience. Again, the participants are ranked from the 1st to 8th place (the participant with the highest number of received votes obtains 1st place, but the participant with the lowest number of votes – the 8th place).

TOTAL SCORE

30. The total score is the sum of points received by the jury and the audience ranking (the maximum score is 22 and the minimum is 2). Those two participants that receive the highest total score in the selection round go through to the final round.

31. If the total score is identical for several participants, the participant with the higher jury rating goes through to the final round.

32. In total, 6 participants are selected for the final round from all three selection rounds.

ONLINE SELECTION ROUND

33. Those participants that did not go through to the finals compete for another place in the final round in online selection round.

34. In this selection round, the audience can vote for their favorite participants by liking (clicking “Like”) the participant’s video on Facebook (www.facebook.com/ResearchSlam) from February 12 to February 21, 2018 (9 Days).

35. The participant with the highest number of received “Like” period goes through to the final round.

FINAL ROUND

36. The final round will be held on March 14, 2018.

37. A total of 7 participants compete in the final round – 6 from the selection rounds and 1 from online selection round.

38. All finalists participate in individual training before the final round to improve his or her Presentation and presentation skills.

39. In the final round, each participant is given 400 seconds to present their research in the manner defined in Paragraph 2 of these Regulations.

40. After the Presentation, there is a 5 minutes long round of Q&A (questions and answers). Both the jury and the audience can ask the questions.

41. Participants are judged by the jury and audience in the final round. The audience expresses their opinion by voting for their favorite participant with a ballot paper, while the jury evaluates each Presentation according to pre-defined criteria. The audience votes give 25% of the participant’s total score, but the jury’s evaluation – 75%.

Evaluation (jury)

42. In the selection rounds, the participants are evaluated by the jury based on 4 different criteria. Each criterion is assigned a mark from one to five (one is the lowest mark and five is the highest mark).

Evaluation criteria:

  1. Contribution to science, innovation;
  2. Summary of the research project;
  3. Creativity, attractiveness;
  4. Quality of the Presentation and speaking skills.

43. The total mark given by the jury is calculated based on the following formula:

where V(1-4)  – the jury’s average mark for each criterion.

Maximum total mark is 25.

44. Based on the total mark, the participants are ranked from the 1st to 7th Each place receives points based on this ranking: 1st place – 11 points; 2nd place – 8 points; 3rd place – 6 points; 4th – 5 points; 5th – 4 points; 6th – 3 points; 7th- 2 points.

45. The jury for the final round is comprised of:

  1. The winner of the previous «ResearchSlam» competition;
  2. A representative from the Association of Latvian Young Scientists;
  3. Representatives of main sponsors;
  4. RTU representative.

46. The participants, audience and supporter are introduced with the jury members at the venue of the final round.

Voting (audience)

47. The audience expresses their opinion by voting with a ballot paper for their favorite participants. One person can only vote for one participant.

48. The number of received audience votes (ballot papers) determines the opinion of the audience. Again, the participants are ranked from the 1st to 7th place (the participant with the highest number of received votes obtains 1st place, but the participant with the lowest number of votes – the 7th place). Each place receives points based on this ranking: 1st place – 11 points; 2nd place – 8 points; 3rd place – 6 points; 4th – 5 points; 5th – 4 points; 6th – 3 points; 7th- 2 points.

Total score

49. The total score is made of jury’s mark that gives 75% of the total score and the audience ranking that gives 25% of the total score. The total score of each participant is calculated based on the following formula:

Total score = 0,75 * jury’s score + 0,25 * audience score

50. If the total score is identical for several participants, the winner is decided by the jury.

PRIZEWINNERS AND PRIZES

51. Final results are announced after the results are compiled and jury’s final meeting on 14 March 2018.

52. In the final round, the participants are awarded one 1st place, one 2nd place, and one 3rd place and appreciation prizes for 4th, 5th, 6th and 7th place, as well as additional nominations, which are announced at the final ceremony.

53. The participants receive scholarships based on the total score and jury’s decision in the final round.

54. The scholarships are paid after the competition.

55. The scholarship fund is 1900 EUR.

POWER OF THE JURY

55. In the case of an argument, the decision on appropriate action is taken by the jury commission (both in the selection rounds and the final round) in cooperation with the Head of the RTU Doctoral School.

56. The Jury Commission does not need to provide explanations for its evaluation.

57. The jury reserves the right to disqualify participants who, during their Presentation, have not followed the LZP Code of Ethics for Scientists or other ethical standards

OTHER RULES

59. During the competition, contestants can be filmed and photographed. The material obtained can be used for advertising purposes.

60. The regulations for the organization of the competition «ResearchSlam» have been issued in accordance with the regulations of the “Riga Technical University Development Fund” No. RTUAF-344 “Achievements in science”.